TERMS AND CONDITIONS, INFORMATION CLAUSES

GLAMPING TENT RENTAL TERMS AND CONDITIONS

at the FH-DCE SUPER RALLY 2025

 

These Terms and Conditions define the rules for renting glamping tents in the period 04 - 08 06 2025 on the premises of the event: FH-DCE Super Rally 2025 and constitute the basis for making a reservation. By making a tent reservation, you confirm that you have read the content of these regulations and accept them.

 

Definitions:

 

1. Lessor – KAKAZU STUDIO Romana Żukrowska, with its registered office in: Żółków 44, 63-210 Żerków, being the owner of the tents, during the FH-DCE Super Rally 2025 event, will be responsible for the tents and their rental.

2. Lessee – an adult natural person concluding a Rental Agreement with the Lessor.

3. Equipment – ​​a glamping tent with equipment (according to Annex No. 1 of these regulations),

4. Rental Agreement – ​​is based on: reservation on the website www.wonka-camp.com, acceptance of these regulations and 100% prepayment and a refundable deposit.

5. The Begginning of the rental - starts after signing the delivery and acceptance protocol (template - Annex No. 2 of these regulations), which the Lessee and Lessor will sign just before handing over the Equipment.

6. The termintion of the lease - expires after the Equipment is returned in a non-deteriorated condition, the handover protocol is signed and the deposit is returned.

7. Rental period – the rental of glamping tents covers a period of 4 days, from 9:00 on 04.06.2025 to 11:00 on 08.06.2025

8. Handover protocol – a document specifying the exact equipment of the tent, specifying the number of individual items. By signing the protocol, the Lessee confirms that he has familiarized himself with the technical condition of the equipment he is receiving. This condition will be described in the protocol. The Lessee undertakes to return the tent and equipment in a non-deteriorated condition, taking into account normal wear and tear and within the time specified in the regulations. (Sample protocol in Annex No. 2 of these regulations)

9. Rental price – a contractual amount covering the cost of renting 1 4-person glamping tent with its equipment, assembly and disassembly of the Equipment and its transport for a period of 4 days.

10. Deposit – a contractual amount, the purpose of which is to secure claims in the event of failure to perform or negligent performance of the Rental Agreement.

 

 I. General Provisions:

 

1. The equipment in the Lessor's offer is his exclusive property.

2. The equipment in the Lessor's offer is fully functional.

3. The equipment can only be rented by an adult natural person with full legal capacity. The Lessor reserves the right to verify the Lessee by requesting the presentation of a valid identity document. Refusal to present a valid identity document results in the inability to conclude the Rental Agreement.

4. Both the Rental Price and the Deposit indicated for the rental of a glamping tent are gross prices expressed in Polish zloty. These are fees set for the entire rental period (4 days, in the period 04-08 06 2025).

      The Rental Price for 1 glamping tent is set at PLN 3,000 gross.

      The Deposit is set at PLN 400 gross.

 

II. Terms of Equipment Reservation :

 

1. In order to make a reservation, the Lessee contacts the Lessor using the appropriate contact window on the Lessor's website, indicating in the message the number of 4-person tents that he or she intends to rent, personal data: name and surname and e-mail address, and if necessary, provides invoice data.; then confirms that he or she has read the attached: these regulations and the clause on personal data protection. Next, the Lessee pays the full rental price and the deposit to the data provided on the Lessor's website.

2. In response, the Lessor, immediately after posting the payment, confirms the reservation to the Lessee electronically, by e-mail,

3. Failure to provide personal data in the order, failure to make a payment or failure to accept these regulations and the confidentiality clause results in failure to complete the Reservation.

4. At the Lessee's request, the Lessor issues a VAT invoice. The invoice details will be provided to the Lessor electronically when making the reservation. The Lessee accepts receiving the VAT invoice electronically without the Lessor's signature.

5. The tent reservation is non-refundable.

 

III. Lessee's Obligations:

 

1. Before the Lessor hands over the Equipment, the Lessee is obliged to check its technical condition, efficiency and completeness. The Lessee declares that he/she has the necessary knowledge on the principles of proper use of the rented equipment and undertakes to use it in a way that does not endanger the health or life of himself/herself and third parties and without exposing the equipment to destruction or damage.

2. The Lessee is responsible for the proper and safe use of the rented Equipment, undertaking to return it in an unchanged and undamaged condition, as well as without the rubbish that it generated during the rental period.

3. The Lessee should make sure that the tents are completely closed and secured when not in use during the rental period - which means that the doors and windows are tightly closed with a lock (also at the end of the rental).

4. The Lessee may not change anything in the entrusted Equipment, its appearance, structure, purpose, etc. (they may not add or remove any parts, hang, glue, sew, attach, e.g. their own garlands, decorations, etc.) without agreeing this in writing with the Lessor.

5. Keeping animals in tents is not permitted. In addition, the Lessee shall make every effort to prevent any wild animals (e.g. insects, rodents) from entering the tents by closing doors and windows when the tent is not in use and by keeping food in safe, closed packages, removing rubbish, etc.

6. Smoking tobacco and other substances is prohibited in tents.

7. It is also prohibited to use objects with an open flame in the tents, i.e. candles, lamps, heating, cooking equipment, use of gas and electric equipment. Cooking inside the tents and using any gas equipment inside is prohibited.

8. Any bonfires, barbecues, fireworks, cooking using an open fire in the vicinity of the tents are not possible, unless otherwise provided in separate regulations of the FH-DCE Super Rally 2025 event, but in such a situation they are only possible at a distance of at least 10 meters from the tents and any use and related risk lies with the Lessee.

9. It is forbidden to use the tents and rented Equipment for any purpose other than that specified in the rental agreement, it is forbidden to sublet them to third parties, lend them, use them in a manner inconsistent with the law.

 

IV. Liability of the Lessor

 

1. The Lessor is responsible for the correct delivery, assembly, and then disassembly and collection of the Equipment and these activities are included in the total rental amount.

2. The Lessor is not responsible for damage, injury to persons or loss/theft and damage to the rented Equipment during the rental period, unless it is proven that such damage/damage results from the negligence of the Lessor.

3. The Lessor undertakes to conclude all agreements with the organizer of the FH-DCE SUPER RALLY 2025. in order to provide the Lessee with  access to the use of sanitary facilities and waste bins on the premises of the FH-DCE SUPER RALLY 2025.

4. The Lessor undertakes to conclude all agreements with the organizer of the FH-DCE SUPER RALLY 2025. in order to ensure 24-hour protection of the area where the Equipment rented by the Lessee will be located.

 

V. Lessee's Liability

 

1. The Lessee is liable for the consequences of improper use of the Equipment.

2. The Lessee is the only party liable for any damage to the area used for renting/pitching tents.

3. The Lessee shall cover the costs of theft / loss / destruction / misappropriation / serious damage to the Equipment covered by the subject of the Lease Agreement during the term of the Lease Agreement.

4. Any large stains will be removed at the Lessee's expense. The Lessee will also be charged for the costs of disposing of rubbish left in the tents, if necessary.

5. The Lessee will be charged for any additional costs related to the need to remove changes made after the tents were pitched (e.g. rearranging the decor or arranging the tents, etc.) if these changes were made without the Lessor's consent.

6. If the Lessee is unable to return the Equipment within the agreed time, they should inform about this by phone (contact number: 0048 512012401) or by e-mail (e-mail: wonkabykakazu@gmail.com) before the return deadline. In the event that the Lessee fails to return the Equipment within the agreed time or does not allow the Lessor's representative to dismantle and collect the Equipment, the Lessor reserves the right to report the matter to the appropriate law enforcement authorities due to suspicion of misappropriation of property.

7. The Lessee shall not be liable for normal wear and tear of the Equipment and additional equipment resulting from use in accordance with its intended purpose.

8. If damage resulting from damage / destruction / loss / dirt / misappropriation of part or all of the Equipment that is the subject of the Rental Agreement is found upon receipt of the Equipment from the Lessee, a protocol is drawn up, confirmed by photographic documentation and signed by the parties performing the collection. It is recommended that in such a situation the Lessee also prepares photographic documentation. Minor, single scratches, openings, etc. minor damages found that do not affect the use of the rented Equipment do not constitute grounds for deduction from the deposit and are not recorded in the protocol.

9. The amount of damage referred to in paragraph 8 is determined by the Lessor based on the value of the defects or the price of repairs. The Lessee authorizes the Lessor to retain the deposit in a part appropriate to the amount of damage. In the event that the Lessor is unable to immediately and on site determine the value of the defects or the price of repairs, the Lessor reserves the right to settle the deposit within 14 days of the end of the rental period (i.e. until 22.06.2025 inclusive). In such a situation, the remaining part of the deposit due will be returned to the Lessee by bank transfer to the account within the aforementioned period of 14 days.

10. Any contrary use of the Equipment or additional equipment to its intended purpose may result in immediate termination of the Rental Agreement and charging the Lessee with the costs of repairs and restoring the Equipment to use, without the right to reimbursement for the unused rental period.

 

VI. Final provisions

 

1. The Lessor reserves the right to change these Regulations. The Lessor will inform about the change of the Regulations on its website at least 7 days before the date of entry into force of the changes. Changes to the Regulations do not apply to Rental Agreements concluded in connection with a reservation made during the validity of the previous version of the Regulations.

2. In connection with the obligation arising from Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ EU.L No. 119, p. 1) (hereinafter referred to as: GDPR), we inform that in relation to rental agreements concluded on the basis of making a reservation, payment and acceptance of the regulations: The Personal Data Administrator is Romana Żukrowska, conducting business activity under the name KAKAZU STUDIO Romana Żukrowska at the address Żółków 44, 63-210 Żerków, NIP: 6171906360, REGON: 384532021, entered into the register of entrepreneurs of the Central Registration and Information on Business kept by the Minister of Development, Labour and Social Policy. and Technology.

3. Contact details of the data administrator:

   1. telephone: +48 512 012 401

   2. e-mail address: wonkabykakazu@gmail.com.

4. Information on the processing of your personal data can be found at https://www.wonka-camp.com/klause-informacyjne

5. For matters not regulated by this agreement, the relevant provisions of the Civil Code shall apply, in particular on lease.

6. The Lessee declares that by using the lease under these Regulations, he/she has agreed to receive from the Lessor information necessary to perform the subject of the lease agreement, sent by electronic means.

7. The Tenant declares that he/she has read the privacy policy of the landlord, which comprehensively regulates issues related to the protection of personal data, cookies and other files that directly affect personal data and other data concerning the Tenant, available at the electronic address: https://www.wonka-camp.com/klause-informacyjne

8. The Tenant declares that he/she has read the content of these Regulations, the content of which he/she fully accepts.

9. The Regulations enter into force on February 20, 2025

 

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Appendix No. 1

FURNISHING AND EQUIPMENT OF THE 4-BED GLAMPING TENT

 

- 4 x bed + mattress + duvet + pillow + set of bedding + sheet + blanket + decorative pillow,

- 4 x towel,

- 1 x power bank (30000mAh),

- 2 x bedside table,

- 2 x armchair,

- 1 x bench,

- 1 x hanging clothes hanger,

- 1 x cushion for sitting on the floor,

- 2 x jute carpet, 2 x cotton carpet,

- 1 x doormat,

- 1 x battery-powered LED overhead lamp + 2 x battery-powered table lamp,

- 1 x mirror,

- 2 x decorative boho garland with tassels,

- 1 x padlock with key,

- 1 x external signage of the tent

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Appendix No. 2

GLAMPING TENT HANDOVER PROTOCOL 

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​PRIVACY POLICY

of the  Wonka-Camp website

 

 

§1. Personal data administrator

 

1. The administrator of personal data within the meaning of art. 4 point 7 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (GDPR) is Romana Żukrowska running a business under the name KAKAZU STUDIO Romana Żukrowska at Żółków 44, 63-210 Żerków, NIP: 6171906360, REGON: 384532021, entered into the Register of Entrepreneurs of the Central Register and Information on Economic Activity kept by the Minister of Development, Labor and Technology.

2. Data controller contact details:

• phone: +48 512 012 401,

• email address: wonkabykakazu@gmail.com.

1. The administrator pursuant to art. 32 sec. 1 of the GDPR observes the principle of personal data protection and applies appropriate technical and organizational measures to prevent accidental or unlawful destruction, loss, modification, unauthorized disclosure or unauthorized access to personal data processed in connection with the conducted activity.

2. Providing personal data is voluntary, but necessary in order to establish cooperation and/or conclude a contract with the data administrator.

3. The data controller processes personal data only to the extent necessary for the proper provision of services or to take action at the request of the data subject.

 

§2. Purpose and basis for processing personal data

 

The administrator processes personal data for the following purposes:

• preparation of a commercial offer in response to the customer's interest, which is the legitimate interest of the data controller (Article 6(1)(f) of the GDPR);

• provision of electronic services via the Website, on the basis of a concluded contract (Article 6(1)(b) of the GDPR);

• handling the complaint process, on the basis of the data controllers obligation in connection with applicable law (Article 6(1)(c) of the GDPR);

• accounting related to the issuance and acceptance of settlement documents, based on the provisions of the tax law (Article 6(1)(c) of the GDPR);

• archiving data for possible determination, investigation or defense against claims or the need to prove facts, which is the legitimate interest of the data controller (Article 6(1)(f) of the GDPR);

• contact by phone or via e-mail, in particular in response to inquiries addressed to the data controller, which is the legitimate interest of the data controller (Article 6(1)(f) of the GDPR);

• sending technical information regarding the functioning of the Website and services used by the client, which is the legitimate interest of the data controller (Article 6(1)(f) of the GDPR);

• marketing of the data controller's own products, which is its legitimate interest (Article 6(1)(f) of the GDPR) or is based on prior consent (Article 6(1)(a) of the GDPR).

 

§3. data recipients. Data transfer to third countries

 

1. The recipients of personal data processed by the data controller may be entities cooperating with the data controller, when it is necessary to perform the contract concluded with the data subject.

2. The recipients of personal data processed by the data controller may also be subcontractors - entities whose services the data controller uses when processing data, e.g. accounting offices, law firms, entities providing IT services (including hosting services).

3. The data controller may be required to provide personal data on the basis of applicable law, in particular to provide personal data to authorized authorities or state institutions.

4. Personal data will not be transferred to an entity based outside the European Economic Area.

 

§4. Personal data storage period

 

1. The data administrator stores personal data for the duration of the contract concluded with the data subject and after its termination for the purposes of pursuing claims related to the contract, performance of obligations under applicable law, but for no longer than the limitation period in accordance with the provisions of the Civil Code.

2. The data administrator stores personal data contained in billing documents (e.g. invoices) for the period of time specified in the provisions of the Act on Value Added Tax and the Accounting Act.

3. The data administrator stores personal data processed for marketing purposes for a period of 10 years, but no longer than until the consent to data processing is withdrawn or an objection to data processing is raised.

4. The data administrator stores personal data for purposes other than those indicated in par. 1-3 for a period of 3 years, unless consent to data processing has been withdrawn earlier, and data processing cannot be continued on a basis other than the consent of the data subject.

 

§5. Rights of the data subject

 

1. Each data subject has the right to:

• – obtain confirmation from the administrator whether her personal data is being processed. If data about a person are processed, he or she is entitled to access them and obtain the following information: about the purposes of processing, categories of personal data, information about the recipients or categories of recipients to whom the data have been or will be disclosed, about the period of data storage or the criteria for their determining the right to demand rectification, deletion or limitation of the processing of personal data of the data subject, and to object to such processing (Article 15 of the GDPR);

• to receive a copy of the data - to obtain a copy of the data subject to processing, the first copy being free of charge, and the controller may charge a reasonable fee for subsequent copies resulting from administrative costs (Article 15(3) of the GDPR);

• to rectify - request rectification of incorrect personal data concerning her or supplementing incomplete data (Article 16 of the GDPR);

• to delete data - request to delete her personal data if the administrator no longer has a legal basis for their processing or the data is no longer necessary for the purposes of processing (Article 17 of the GDPR);

• to limit processing - request to limit the processing of personal data (Article 18 of the GDPR), when:

- the data subject questions the correctness of the personal data - for a period enabling the administrator to check the correctness of the data,

- the processing is unlawful and the data subject opposes their removal, requesting the restriction of their use,

- the administrator no longer needs these data, but they are needed by the data subject to establish, pursue or defend claims,

- the data subject has objected to the processing - until it is determined whether the legitimate grounds on the part of the controller override the grounds for the data subject objection;

• to transfer data - receiving in a structured, commonly used machine-readable format personal data concerning him, which he provided to the administrator, and requesting sending this data to another administrator, if the data is processed on the basis of the consent of the data subject or a contract concluded with him and if the data is processed in an automated manner (Article 20 of the GDPR);

• to object - to object to the processing of her personal data for the legitimate purposes of the administrator, for reasons related to her particular situation, including profiling. Then the administrator assesses the existence of valid legitimate grounds for processing, overriding the interests, rights and freedoms of data subjects, or grounds for establishing, pursuing or defending claims. If, according to the assessment, the interests of the data subject are more important than the interests of the administrator, the administrator will be obliged to stop processing data for these purposes (Article 21 of the GDPR).

1. In order to exercise the above-mentioned rights, the data subject should contact the administrator using the contact details provided and inform him which right and to what extent he wants to exercise.

2. The data subject has the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office in Warsaw.

 

§6. Automated decision making. Profiling

 

Personal data will not be processed automatically or by profiling.